Guidelines

Event Sponsorship Guidelines 2025-26

Please note that Event Sponsorship Guidelines may be adjusted for future programs.

Criteria

Events must follow the below criteria:

• Events that are free or low-cost. For an event to be considered low-cost the entrance fee or ticket price must be minimal
• Events that are within a public place within the City’s boundary
• Events held between 1 July 2025 and 30 June 2026
• Events that are smoke and vape free
• Events that are open to the general public
• Events that demonstrate alignment to all criteria within the guidelines

Are you eligible?

In order to apply the applicants must be:

• Established commercial businesses and incorporated community groups
• Applicants with appropriate insurances and licences (public liability, product liability, general property, and workers compensation)

Timeframes

Event Sponsorship Applications open once a year and run a financial year calendar.

Key Dates for 2025/26 applications are as follows:

Applications will open on Monday 10 February 2025 at 9am

Applications will close on Friday 21 March 2025 at 4pm

Successful applicants will be notified in May 2025

Your event takes place between 1 July 2025 - 30 June 2026

Acknowledgement

Successful applications for City of Vincent funding are required to acknowledge the City’s support as part of their funding conditions.

This acknowledgment is typically outlined in a formal Sponsorship Agreement, specifying how the City should be recognised in relation to the funded event.

Acquittal

Successful applicants will be required to submit an Acquittal Report detailing your event activity and outcomes, and how the Sponsorship was expended.

Please note proof of purchase for all Event Sponsorship expenditure will need to be submitted with the Acquittal Report.   

Apply

Applications for Event Sponsorship 2025/26 are currently closed. Applications will reopen in February 2026 calling for events in 2026/27.

Applicants are encouraged to review the guidelines prior to applying.

The Events team will be in contact with the outcome of your application.

Please contact the Community and Civic Events Officer on 9273 6000 or [email protected]

What counts as an event?

An event is a gathering of people brought together for a common purpose by some prearrangement. Events are generally public gatherings held in a public space with activities that may require approval such as entertainment, food and drinks, stalls, alcohol and amusement rides.

Do I need to complete an event application form? 

If your event has any of the following, we ask that you complete the Event Application (Fillable PDF, or Online Form) to streamline the approvals process

• A public event being held in a public place on City land
• Your event has any of the following
  • Food and/or alcohol
  • Music or entertainment
  • Stalls
  • Amusement rides
  • Structures being installed

  If you’re unsure, it’s always best to complete the application and we will let you know if no further approvals or permits are required.

How do I book a park or facility?

All our Facilities are available for hire through Space to Co

What is the process for holding an event in Vincent? 

• Ensure the facility you wish to host your event at is available (check here)
• Complete the Event Application Form (Fillable PDF, or Online Form)
• We will review your application and provide you a bespoke list of permits and approvals you may require for your event
• We may set up a meeting with you to discuss and assist with your event requirements
• You provide the City with all the information for review (such as risk registers and temporary food permits)
• The City review all documentation and provide an event approval
• You hold your event!

How to I apply to sell food at my event?

To apply to trade at an approved event within Vincent, please see the 'Mobile food vehicle/trailer & food stall permit applications' dropdown on our Food & Beverage Business page. 

What are the timeframes for planning my event? 

We love supporting local events and are here to help when it comes to event requirements.

Please find below a guide for submission timeframes:   

6 weeks before event - Step 1: Complete the Event Application and send to the City

5 weeks before event - Step 2: The City reviews the Event Application, and provides you with detailed information that is required

4 weeks before event - Step 3: The applicant submits Event applications 

1 week before event - Step 4: The City does the final review and where appropriate, approvals issued.

Please be aware the City is seeing an ever-growing appetite for events and we would love for these to happen, however if the necessary information is not provided to the City within reasonable timeframes as outlined above the event may be unable to proceed.

What's on in Vincent? 

Click here to see what’s coming up near you!

I would like more information. 

Please contact the Marketing and Communications Team on 9273 6000 or email [email protected]